Sharing a Google Calendar lets family, coworkers, or clients see your schedule and coordinate plans without back-and-forth messages. You can share with specific people or make a calendar viewable by anyone with a link.
What you'll need
- A Google account
- The email addresses of people you want to share with
Step by step
- Open Google Calendar on the webSharing settings are fullest on the desktop site, so open Google Calendar in a browser and sign in.
- Find the calendar to shareIn the left sidebar under My calendars, hover over the calendar you want, click the three dots, and choose Settings and sharing.
- Add specific peopleScroll to Share with specific people or groups, click Add people, and enter their email addresses.
- Choose a permission levelSet what each person can do, from seeing only free or busy times, to viewing all event details, to making changes or managing sharing.
- Send the invitationClick Send. The person gets an email invitation and the calendar appears in their own Google Calendar once they accept.
Handy tips
- Give edit access only to people you trust, since they can add, change, and delete events on the calendar.
- To share with a wide audience, use the Get shareable link option to create a view-only link.
- Create a separate calendar for a specific project or family so you share only what is relevant.
Heads up
- Granting Make changes or Manage sharing lets others edit or even reshare your calendar. Use the view-only levels unless a person truly needs to edit.
FAQ
Can I share my calendar with someone who does not use Google?
Yes, using a public or shareable link that opens in a browser. They will not get the full interactive experience of a Google account, but they can view the events.
How do I stop sharing with someone?
Open the calendar's Settings and sharing, find the person under Share with specific people, and click the X or remove icon next to their name.
What is the difference between See only free/busy and See all event details?
Free or busy shows when you are available without revealing what the events are, while all event details lets the person read titles, times, and descriptions.