A cover letter introduces you to an employer and explains why you fit a specific role, complementing your resume rather than repeating it. A strong one is short, tailored, and focused on what you can offer. This guide covers the structure and content that make a letter effective.
What you'll need
- The job description
- Your resume
- A word processor
Step by step
- Read the job posting closelyNote the key skills, responsibilities, and qualities the employer names so you can address them directly.
- Add a clean header and greetingInclude your contact details and, where possible, address the letter to a named hiring manager rather than a generic greeting.
- Open with a strong first lineState the role you are applying for and give a brief, specific reason you are a good match to hook the reader.
- Show your fit in the bodyUse one or two short paragraphs to connect your experience and skills to the role, using concrete examples rather than vague claims.
- Explain your interest in themBriefly say why this particular company or role appeals to you, showing you have done your research.
- Close and proofreadEnd by thanking them and inviting next steps, then reread carefully for typos, tone, and length.
Handy tips
- Tailor each letter to the specific job; generic letters are easy to spot and quick to dismiss.
- Keep it to one page and a few tight paragraphs.
- Mirror some of the language from the job description where it genuinely applies to you.
FAQ
How long should a cover letter be?
Aim for about half a page to one page, or roughly three to four short paragraphs. Hiring managers rarely read past a page.
What if I do not know the hiring manager's name?
Check the posting, company website, or professional networks. If you truly cannot find it, a greeting like Dear Hiring Team is acceptable.
Should I repeat what is on my resume?
No. Highlight and connect a few key points to the role and add context, rather than listing everything your resume already covers.