A resignation letter is a short, formal note telling your employer you are leaving and when your last day will be. Keeping it brief, polite, and professional protects your reputation and references. This guide covers what to include and how to keep the tone right.
What you'll need
- Your notice period details
- A word processor
Step by step
- Check your notice periodReview your contract or company policy to confirm how much notice you owe so you can state an accurate last day.
- State your intention clearlyOpen by saying plainly that you are resigning from your position, naming the role.
- Give your final dateInclude the specific date of your last working day, calculated from your notice period.
- Keep the tone positiveAdd a brief line of thanks for the opportunity, avoiding complaints or detailed reasons for leaving.
- Offer to help transitionMention your willingness to help hand over your work or train a replacement during your notice.
- Sign off and deliverClose formally with your name, then send or hand it to your manager, keeping a copy for yourself.
Handy tips
- Keep it short; a few sentences is enough for a resignation letter.
- Tell your manager in person or by call first where possible, then follow up with the written letter.
- Avoid airing grievances in the letter, as it becomes a permanent record.
FAQ
Do I have to give a reason for leaving?
No. You can simply state that you are resigning. A short, neutral phrase like pursuing a new opportunity is enough if you want to add context.
How much notice should I give?
Follow your contract, which is often two weeks or one month. Giving the notice you agreed to helps you leave on good terms.
Should I email it or print it?
Either can work depending on your workplace. Many people send an email or handwritten note after speaking with their manager directly.